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Doctor Taking Notes

Privacy Policy

Privacy Policy 

The Southern GP Federation is committed to protecting your privacy and keeping your information safe. This statement applies to data collected by The Southern GP Federation and processed at our offices at Unit 1, Derryboy Road, Carnbane Business Park, Newry BT35 6QH and third parties appointed by us. Should we ask you for information from which you can be identified when using this website, you can be assured that it will only be used in accordance with this privacy statement. By using our website, you consent to us using the personal information you provide in the manner described by this Privacy Policy. To fulfil our responsibilities there will be occasions when we need to process personal information. Personal information that we process about you is governed by the Data Protection Act 2018 and the General Data Protection Regulation (GDPR).

Information we collect

The GP Federation collects personally identifiable information you provide, such as your name, email address, company name, job title, home or work address, telephone number. We may also collect non-identifiable information like your age, gender, preferences and favourites.

Our company is hosted on the platform. provides us with the online platform that allows us to host our website and collect your information. Your data may be stored through’s data storage, databases and the general applications. They store your data on secure servers behind a firewall.  

Why do we need your personal data?

We need to store a certain amount of personal data about you in order to be able to process and allocate you to your Federation private pages, process job applications, registering for Federation events, we need to know who you are, your name, email address, company name, job title, home or work address, telephone number and fax number and how to contact you. Likewise, if you apply for a job we need to provide you with progress updates, we need to know your email address so that we can invite you to interviews, let you know of application outcomes etc.

How we use the information we collect

The Southern GP Federation collects and processes your information in order to carry out obligations arising from any contracts between us, operate our website and deliver the services you have requested. Based on the information we collect; this allows FSU to approve or decline your request to the private pages on the website and organise federation events.

In addition to the information our site directly collects from you, we may also use third-party services, such as Google Analytics, to help us to understand how visitors use our site. The information collected by these third-party services is typically focussed on which pages are most often visited, how long users stay on a page, where they have come to the site from. Generally this information has limited personally identifiable data, but some services may record your IP address which could be used as a personal identifier.

We may contact you to notify you regarding your account, to troubleshoot problems with your account, to poll your opinions through surveys or questionnaires, to send updates about our company, or as otherwise necessary to contact you to enforce our User Agreement, applicable national laws, and any agreement we may have with you. For these purposes we may contact you via email, telephone, text messages, and postal mail.

Third Parties

We do not share personal information with companies, organisations and individuals outside of The Northern GP Federation unless one of the following circumstances applies:

For legal reasons

We will disclose your personal data if we believe in good faith that we are required to in order to comply with any applicable law, warrant, regulation, legal process, court order or enforceable governmental request.

Information Security

We are committed to keeping your information secure. In order to prevent unauthorised access, manipulation or destruction we keep it stored on secure servers at The Southern GP Federation. provides us with the online platform that allows us to host our website and collect your information. Your data may also be stored through’s data storage, databases and the general applications. They store your data on secure servers behind a firewall.   We always take reasonable technical and procedural steps to protect your Personal Data however we cannot guarantee the security of any information you transmit to us via the Internet. At the Federation we take your privacy seriously. Staff will only access your information on a strict ‘need to know’ basis. All staff have a legal duty to keep your information safe and confidential, as does anyone who receives information about you from the Federation. In line with legislation the Federation has a range of measures and strict standards to protect paper and electronically held information. We will not transfer your data to other countries outside the European Union (EU) unless you have consented to it and the information has been secured in a way that safeguards it during and after transfer to the country receiving it.


Use of Cookies

The GP Federation use cookies to allow you to browse our website and maintain information. These are small files containing anonymous data commonly used on most websites but if you wish to block or disable them you can do this through your browser settings. If you do decide not to use cookies all or most of our website will not be available for you to use as they are needed for maintaining user sessions and basket contents.

You can learn more about cookies and the following third-party websites:
Network Advertising Initiative:

Updating, Accessing or Removing Personal Data

You can inform us of any changes to your Personal Data where relevant and we will update or delete it according to your request. To find out what Personal Data we hold on you or to have it amended or removed from our records please send us an email

Your Rights

The Data Protection Act 2018 and GDPR provide individuals with a number of rights relating to their personal data:

· The right to obtain confirmation that their personal information is being processed and access to personal information;

 · The right to have personal information rectified if it is inaccurate or incomplete; · The right to have personal information erased and to prevent processing, in specific circumstances;

· The right to ‘block’ or suppress processing of personal information, in specific circumstances;

· The right to portability, in specific circumstances;

· The right to object to the processing, in specific circumstances;

· Rights in relation to automated decision making and profiling; Further information on your rights can be found on the Information Commissioners website at this link.


Our Privacy Policy may change from time to time, and if it does we will update it on this page immediately. However, we will not reduce any of your rights or significantly change how we share or process your Personal Data without your explicit consent first.

How can I find out more information?

If you want to know more about how we use your information or if you are unhappy with any aspect about how we use your information or comply with your request you can contact:

FAO DPO, Southern GP Federation Support Unit 1, Derryboy Road, Carnbane                     Business Park, Newry BT35 6QH

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